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Marketing and Events Committee Minutes01/12/2012
Marketing and Events Committee Meeting
Minutes
January 12, 2012

Present: ~ Kim Reopell Flynn, Carl Pratt, Tony Simotes, Bob Romeo, Carl Pratt, Eiran Gazit (alt), Dick Houdek (alt)
Absent:  Richard Wise
Also Present: David Roche, Greg Federspiel

Meeting called to order at 9:08 a.m.

1.~~~Minutes from January 5, 2012 were postponed.

  • Review of Event/ Application Guidelines.   Further minor edits and revisions were discussed.  KRF will make the last necessary edits.
  • RW was to make report on Caroling festival. Postponed to next meeting. Also Committee asked for Select Board to postpone their review with RW until marketing & Events committee can hear his report.
  • Review roundtable list and division of invitees for committee members to call.  List is divided between committee members.
  • Reviewed the proposed agenda for Jan. 19.
  • Old/New business:  EG wants to discuss B-H contract discussions.  KRF advises the committee that Ann Jon of Sculpture Now wishes to make presentation to committee regarding funding the show scheduled for Summer 2012.
6.    Motion to go into Executive Session and not return to public session.


Meeting adjourned at 10:33 p.m.
Next meeting January 19, 2012 at 9:00 a.m. at Gateways Inn.

Marketing and Events Committee Meeting
Executive Sessiom
Minutes
January 12, 2012

Present: ~ Kim Reopell Flynn, Carl Pratt, Tony Simotes, Bob Romeo, Carl Pratt, Eiran Gazit (alt), Dick Houdek (alt)
Absent:  Richard Wise
Also Present: David Roche


KRF advised the committee on the current status of the contract with Bodden-Hamilton. They are requesting to be paid an additional sum of $10,000.00.  
They have agreed that they need to complete the video at no additional fee, but will require funds to manage and administrate web site and social media.
KRF explains that it appears based on their explanation to us a big chunk of the proposed budget was used up by them on travel expenses, however we were never advised by them that we were exceeding the amount allocated in the contract for travel, which has now left us short for other contract deliverables.
EG suggests that a meeting with them while they are in town next week is in order and to keep the discussion confidential only two members of the committee will meet with them along with GF.  It is discussed that EG and BR as members of the original EDAPSC would be the most logical, but it is also suggested that KRF as Chair of the new committee should participate.  It is decided that EG and KRF will meet with reps from B-H and GF to discuss the contract and negotiate a compromise.


Meeting adjourned at 10:36 p.m.
Next meeting January 19, 2012 at 9:00 a.m. at Gateways Inn.



 
Lenox Town Hall  6 Walker Street, Lenox, MA 01240   PH: (413) 637-5500