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Town of Lenox, MA

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Housing Authority Minutes 02/14/2017
The REGULAR meeting of LHA held on Tuesday, February 14, 2017 at 4:30 PM at the Curtis, 6 Main Street.

1.       The meeting was called to order by Vice Chairman Marge Pero at 4:30 PM.

2.      Roll Call:            Present – M. Pero, Vice Chairman   D. Kirby, Treasurer,
                                           T. Sorrentino, Member Jan Ward, Member
                                           B. Heaphy, Exec. Dir.  Jim Mercer, Comm. Prop.Mgr.
                            Absent - C. May, Chairman   

3.       Agenda:
        a.       Tenant Forum – No requests

        b.      Minutes – January Regular meeting
                        J. Ward made the motion to accept Jan. regular minutes.  T Sorrentino seconded it.  All in attendance voted in favor.
                        Minutes – January Special meeting
                        J. Ward made the motion to accept Jan. special minutes.  T. Sorrentino seconded it.  All in attendance voted in favor.

        c.   Curtis Commercial space:
                     Jim Mercer reported on a prospective tenant for the basement space.
                     Tenant wants to open a real estate office.  Jim offered a two year
                      lease, monthly rent $500 – 750.  Being located in the historic district, there   
                      will be limitations on signage.  Board would like to see space cleaned up
                      and fixed up for rental.
                     New windows are needed in Commercial space.  $10,000 for 4 to 5
                      windows a year.
                      More parking for commercial and tenant is needed at the Curtis.  Diagonal
                      parking out back along the driveway will be explored.
                      Bathroom next to office will be priced.
                     Awning over commercial and residential windows could be funded     
                      with potential CPA money.
                     Commercial transfer of $6,762.51 to 4001 (elderly).  $30,000 transferred   
                      into Commercial savings account. 1/31 balance - $44,076.11.

        d.      Accounts payable – Dec. balance sheets, 4001 (elderly) balance-    $6433.30. from 689 (handicapped) transfer to 4001.  689  balance 1/31 - $63,063.31.      

        e.      Old Business
                        The three low bids for the West Street roof project were as follows:  
                        Indoor Air Technology - $17,400,  JD&D Construction - $18,400 and
                        LaRochelle Construction - $18,750.  Motion made by T. Sorrentino, seconded by D. Kirby to accept Indoor Air Technologies as the low bid.  All members voted in favor.
                        Two elderly apartments are vacant.  One is ready for occupancy and will be rented  March 1, 2017.
                        Two units at Turnure Terrace are off line.  Drainage issues should be resolved within the next year.  A DHCD engineer should be brought in to re-evaluate the problem.
                        No update on Executive Director Contract
                        Town Report – motion made by T. Sorrentino, seconded by D. Kirby to accept the Housing Authority report for the Town Report with revisions.  All members voted in favor.
                        Mary Ellen Prescott will be in to resolve email issues.
                        Meet and Greet at Turnure Terrace, March 7th at 4:00 PM followed by regular board meeting at 4:30 PM.


                        Motion made by D. Kirby., seconded by T. Sorrentino to adjourn at 5:45 PM.  All members voted in favor.


                        Respectfully Submitted,


                        Barbara Heaphy
                                        Secretary/Executive Director
  
     
    
                     
                      







 
Lenox Town Hall  6 Walker Street, Lenox, MA 01240   PH: (413) 637-5500