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Community Center Minutes 2/15/17
                                        Lenox Community Center
                                               Board Meeting
                                           February 15th, 2017
                                                      6:00 pm

Attendance:  Tony Patella, Chairperson, Rose Casey, Jen Picard, Kim Graham-Director, Mike Cooney, Steve Coon, and Francie Sorrentino.  Sheri Gaherty is absent from tonight’s meeting.

Public Comment:  NONE

Acceptance of Minutes:  Minutes accepted as amended. Jen our Youth Services Coordinator read at the Library’s PJ Night.  Minutes of January 18th, 2017 showed it as Jen Picard as reading.

Youth Services Report:  After school program continues to run well.  Our Ice Rink is very popular.  On a half day we host 35 to 40 kids and 30 kids on a full day.  Snow days we have up to 12 kids or less, after lunch pick up we have two employees being paid. Perhaps we could change this for snow days.  Jen Picard asks if we could cut down on staff for those days and Kim stated that the ratio should be 1 to 13 on site here at the Center and 1 to 10 off site from the Center.

Classes filled up quickly, with Cloth n Clay being very popular.  Kayla who is offering Yoga will be back again next school year.

January 20th is Guys Night Out, we have 20 guys signed up for the evening.  Girls Night Out was sewing with parents and kids.  Sixteen signed up and only ten showed for class.

February Vacation has a lot in store for our kids; Sharpie Dying pillow cases, baking bead in a bag, tubing at Bousquet, a performance by Nutshell Playhouse, this performance is sponsored by Greylock Federal Credit Union and the Lenox Community Center here in our Ballroom on February 23 at 11:00.  Many other programs are planned as well.

Hammer-Build—Glue Workshop is being offered on Saturday March 4th from Noon to 1:30 here at the Center.  This program is though Pisani’s Workshop for ages 6-9 and cost $10.00.  This program continues to prove to be a huge success.  Mike Pisani has offered this class three times now and we are pleased to have Mike back.  

GPS Soccer- Registration is March 6th for our Spring Soccer program.

Donna Piretti will offer Tennis in the Ballroom on Friday for ages K-3.  

Jen has contacted the American Red Cross to schedule the Babysitting Course here at the Center – hopefully the first Saturday in May.

On March 10th, we are hoping, weather permitting to host a Family Skate and serve hot chocolate and cookies.

Senior Report:  Our Valentine lunch was held at Melbuorne Place/ Wingate Residences was great.  Chef John served Chicken Cordon Bleu and fixings.  Everyone enjoyed the afternoon.

The Service Club at Morris School made Valentines for the tables and for the seniors to take home.  The annual St. Patrick’s Day luncheon is scheduled for March 10th at NOON.

Claudia Ricci, will be returning to offer a writing workshop, a 4 week class on Saturdays starting March 25th. Claudia’s first session in January was free; however, this session of classes is $100.00 for the four classes.  The Center is collection rent, however, this is not COA sponsored.

Attorney Paula Almgren is presiding our February Sidebar here at the Center.

Sue Holmes went to a meeting in Sheffield regarding shared van and driver….Kim tells us that it will only affect us on Thursdays.  Rose Casey asked how the insurance would work.  Kim states that it would still ride under BRTA.

Office visits and Home visits regarding services have been successful.  Our van ran 16 days in January due to Holidays and Snow.

Smart Phone Tutoring has bumped up to twice a week not, this continues to be very popular.

Director’s Report:  

Kim hands out Budget information.  

Kim expresses that she has yet to receive a Contract for field usage from the Lenox Public Schools, who use the field for the JV program.

Beach Update:  This project will go out to bid on February 23.  Start date will be April 15th, with an end date of June 30th.  If this comes to fruition the Beach would open on July 1, 2017.  

Jane P. Layton Scholarship:  Kim shares that we have more then a few kids eligible this year and deserving.  The Board agrees to lower the gift amount to $300.00 per Graduate, to not deplete our funds- Motion made by Rose and seconded by Francie.  There is the potential to have 8 recipients, possibly 10.

Kim is hoping to have a Board Member project in painting the Homework Room.

Departure:  Kim and the Board discuss scenario’s concerning Jen’s departure.  Kim shares that she possible only has three more years until retirement…. (Possibly more).  Kim asks Tony to share what he has learned with the Board.  

Tony:  What if’s- Perhaps a Assistant Director could be put into place, leaving the position not being just a Youth Services Coordinator, adding another position. Then this fall, reduce the Youth position to 20/25 hours from 40 hours per week.  Senior Service position, reduce hours to be absorbed by Assistant Director, 25 hours a week with benefits.  Many duties could be out sourced.  The Director/ Assistant Director would take an Administrative role.  The LCC Board agrees to restructure.

Old/New Business:  NONE

Meeting adjourned at 7:15pm.

                                                                         Respectively submitted,
                                                                        Francie Sheehan Sorrentino

Lenox Town Hall  6 Walker Street, Lenox, MA 01240   PH: (413) 637-5500